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Setting up US taxes - classic

Note

This guide is for merchants who sell in the United States. It's your responsibility to consult with local tax authorities or a tax professional to verify that you charge your customers the correct tax rates, and to ensure you file and remit your taxes correctly.

You can configure your tax settings on the Taxes and duties page in your Shopify admin to make sure that you're charging the correct amount of tax.

Note

If you have access to the new, registration-based method of setting up taxes, then refer to Using the new US taxes feature instead.

On this page

Set up automatic tax rates

If you need to charge tax within the United States, then taxes might apply in your city, county, and state. To handle this complexity, you can use Shopify's automatic tax settings. Shopify's tax settings use standard general sales tax rates, which are updated regularly.

Steps:

  1. From your Shopify admin, go to Settings > Taxes and duties.

  1. In the Tax regions section, find United States and click Set up.

  2. In the Calculating taxes section, check Calculate taxes automatically.

  3. In the County, municipal, and state taxes section, add a physical presence for each region in which you have nexus, such as an office, warehouse, or other facility. For more information about nexus, including economic nexus, refer to US tax nexus.

    For each physical presence that you enter, the applicable taxes are displayed.

    1. In the State Name field, select a state.

    2. Beside the state, enter the zip code of the location where you have nexus.

    3. Click Add state.

View detailed state tax rates

If you want to view the tax details for a state, including the tax policy and rates on shipping and handling, then click the value in the County, municipal and other taxes column.

The County taxes dialog for each state shows a list of the cities, counties, and zip codes. It also shows the default tax rates and indicates whether shipping and handling are taxable.

Remove a physical presence

Although you can remove your business's physical presences, you have to keep at least one physical presence for the state that is specified in your store address on the Settings > Store details settings page.

For tax purposes, Shopify assumes that you have a physical presence at your store address. If you remove that physical presence from the Taxes and duties page, then that location is automatically added back.

You can remove a physical presence from the County, municipal, and state taxes section.

Steps:

  1. From your Shopify admin, go to Settings > Taxes and duties.

  1. In the Tax regions section, click United States.

  2. Click the trash can icon beside the presence you want to remove.

Set up tax rates manually

If you don't want to use Shopify's automatic tax settings in the United States, then you can manually set tax rates to suit your own needs.

Steps:

  1. From your Shopify admin, go to Settings > Taxes and duties.

  1. In the Tax regions section, find United States and click Set up.

  2. In the Calculating taxes section, uncheck Calculate taxes automatically.

  3. In the Base taxes section, specify the taxes manually for each state and region. You can choose whether a tax in a region is used instead of a federal tax, or is added to or compounded with a federal tax.

  4. Click Save.

Examples of United States taxes

Example 1

For this example, assume that you run your online store in Orlando, Florida. You don¡¯t have a presence, or nexus, in any other state.

Example 2

For this example, assume that you run your online store in Pittsburgh, Pennsylvania. You don¡¯t have nexus in any other state.

Example 3

For this example, assume that you run your online store in Morgan Hill, California. You fulfill your orders from a distribution center in Puyallup, Washington.


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